Abolition of the cdp program




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НазваниеAbolition of the cdp program
Дата конвертации01.11.2012
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Capital Development Pool

Frequently Asked Questions

Contents





Abolition of the CDP Program 1

When will the CDP program be abolished? 1

What impact will the abolition of the CDP program have on current projects? 1

1

Will there be future rounds of the CDP, or a replacement program? 1

1

Applications 1

What can the CDP funds be used for? 1

When do CDP funds need to be spent? Can the university commit funds prior to receiving them? 2

Can CDP grants be used towards capital projects that have also been allocated other Commonwealth funding? Examples include grants under programs such as: Better Universities Renewal Funding (BURF); Voluntary Student Unionism Transition Fund for Sporting and Recreational Facilities (VSUTF); Teaching and Learning Capital Fund for Higher Education (TLC(HE)); or The Education Investment Fund (EIF). 2

Awarded projects 3

How do I complete Annexure 2 the information for the Conditions of Grant form? 3

Can you provide an example of a milestone?
3

What happens if the project’s milestone(s) change in some way? 4



Abolition of the CDP Program

When will the CDP program be abolished?



The Capital Development Pool (CDP) program will abolished on 1 January 2012. Currently active CDP projects will continue until they have been finalised.

What impact will the abolition of the CDP program have on current projects?


There will be no impact on current approved CDP projects. Funding committed to CDP projects for the 2011 calendar year will still be paid in 2011.


Likewise, all administrative requirements under the Higher Education Support Act (HESA 2003), the Other Grants Guidelines (Education) and the individual Conditions of Grant for each currently active CDP project are still in place and enforceable for the life of the that project. This is when the project is complete and all CDP funds have been acquitted to the satisfaction of the Commonwealth.

Will there be future rounds of the CDP, or a replacement program?


The future of funding for university infrastructure projects will be considered in the context of the findings of the Higher Education Base Funding Review. This review is currently underway and will report later in 2011.


Applications

What can the CDP funds be used for?



Grants under the CDP are to support capital development projects. CDP funds are intended for capital expenditure only. CDP funds are not to be used for meeting recurrent costs such as staff salaries, staff training, consultants and software unless a provider, in its application, can demonstrate to the Department’s and Minister’s satisfaction that these expenditures are essential for the capital project’s completion and cannot be funded through other sources. In all cases, CDP funds must be spent in accordance with the Conditions of Grant.


When do CDP funds need to be spent? Can the university commit funds prior to receiving them?



It is expected that CDP funds will be spent on capital works in the year(s) for which they are allocated. Institutions should not make any commitment in anticipation of receiving a grant until the grant has been formally approved and the grant amount and conditions of grant determined by the Minister or Minister’s delegate. This is a separate step to the initial announcement of the results of a CDP funding round and will usually occur early in the year in which the grant is to be paid.

Can CDP grants be used towards capital projects that have also been allocated other Commonwealth funding? Examples include grants under programs such as: Better Universities Renewal Funding (BURF); Voluntary Student Unionism Transition Fund for Sporting and Recreational Facilities (VSUTF); Teaching and Learning Capital Fund for Higher Education (TLC(HE)); or The Education Investment Fund (EIF).



CDP grants cannot be used to duplicate activities already funded under other Commonwealth programs nor to substitute funding received (or to be received) from other Commonwealth programs.

Capital projects already receiving Commonwealth infrastructure funding may be eligible for CDP funding where:

  • the project aligns with one or more of the CDP objectives; and

  • it can clearly be demonstrated that the CDP grant will be used for activities over and above those already receiving Commonwealth infrastructure funding.


What type of Information and Communications Technology (ICT) projects can CDP grants be used for?


CDP funding can be used for ICT infrastructure projects which improve the cost-effectiveness and quality of educational delivery, for example:

  • by improving the efficiency of the higher education provider’s infrastructure, or

  • by providing access to education and research networks.


CDP funding cannot be used for meeting costs such as software unless a provider, in its application, can demonstrate to the Department’s and Minister’s satisfaction that this software is a critical element of a broader Information and Communications Technology (ICT) capital project, and that it is essential for the project’s completion and cannot be funded through other sources.


The project is large and the CDP funding is only covering a proportion of it. How do I communicate that in the application?


It aids our understanding of the project if you provide detail on whole project in your application, in the relevant areas of the application form. However, please ensure you clearly indicate which components of the overall project you are seeking CDP funding for.

Awarded projects




How do I complete Annexure 2 the information for the Conditions of Grant form?



This form asks you to provide key project information which will be used to develop the project schedule in the Conditions of Grant for your project.

The project summary should provide a brief, comprehensive description of the project and its outcomes. In plain language, summarise the aims and expected outcomes including numbers of students who will benefit, work to be undertaken including details of location, size and type of space. This information will form the basis of a legal agreement between the Commonwealth and your institution and should be written appropriately. This information may also be made available, if requested, to members of the public, journalists, etc. and may be used for the purposes of reporting on grants to Parliament. Ensure that the planned project commencement and completion dates are included.

The cash flow requirement section allows you to indicate how much of the funding you would like to receive at each of the four payment dates for the year. Do not change the dates in the template. This section also asks you for the details of any other project funding.

The project milestone section asks you to identify the key milestones that you will report against for the life of the project. There should be at least one milestone every six months, and the milestones should be descriptive and measurable.


An example of the completed form is available from the CDP main page to assist you to complete the form.

Can you provide an example of a milestone?



Milestones should identify the key stages of the project. There should be at least one milestone every six months. Milestones should be appropriate for your particular circumstances, as well as descriptive and measurable. In other words, milestones that provide no information, such as “Project commencement” and “Project completion”, are not appropriate.

For construction projects this might include: site preparations completed, construction completed, fit-out completed, internal refurbishment completed, installation of specialist teaching equipment completed etc. For more detailed examples please see the table below


For ICT projects this might include: purchase of equipment, setup of servers, installation of fibre optic cable, completion of upgrades, bringing access grids online etc. 


Construction Project Milestone Examples

Schedule Completion

Project Milestones

Please note Milestones must occur at least every six months. CDP payments should reflect the cash flow requirements of the project. Please note that claims for up-front payments may be considered but cannot be guaranteed.



Milestone 1. Preparation of preliminary works and design. Board approves final design documentation.




Milestone 2. Construction stage 1. Excavation completed. Foundations/ footings completed. Concrete for each floor completed. Construction stage 2. Framing, walls and isolation. Installation of water pipes, heating. Construction stage 3.  Ceilings, carpentry, metal works. Building site reaches lock-up stage. 




Milestone 3. Building Fit out stage 1. Internal construction, joinery and fittings. Air-conditioning installed.




Milestone 4. Building fit-out stage 2, including audio visual equipment, carpet, vinyl, and painting. Building is operational and works are accepted by the Project Manager.




What happens if the project’s milestone(s) change in some way?




If milestone(s) change significantly during the project you are required to inform the CDP program coordinator.


Any substantial change to the Project during the Year (including the Milestones) or to the timing or manner of payment of the Grant must first be approved by the Minister (or the Minister’s delegate) in writing. To obtain any such approval, the Recipient must first send DEEWR a formal request for the approval including detailed reasons for the request.

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