Of the meeting of the board of city commissioners held




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MOTION BY CYMBALUK, 2ND BY BEKKEDAHL, to approve the City loan the Fire Department $66,000 at a 4.75% interest rate to be paid annually.

AYE: Cymbaluk, Bekkedahl, Klug, Koeser

NAY: None

ABSENT & NOT VOTING: Bogar

CARRIED: 4-0


E. Chief of Police

1. K-9 Solicitation and Grant


Chief Ladwig stated there had been a request by Officer Bertsch to obtain a K-9 police dog. Ladwig said that the North Dakota Highway Patrol had a K-9 dog but due to promotions the dog is no longer in the area.


Ladwig said they discussed it with Officer Bertsch and asked him to come up with a plan for costs. Officer Bertsch’s original plan was discussed and it was felt that the plan was “too extravagant and too much money”. This isn’t a budgeted item and it was part of Officer Bertsch’s plan to solicit funds from area business and corporations and grants available. Officer Bertsch streamlined his plan and it was felt that this plan was acceptable. Ladwig said in his tenure at the Williston Police Department there have been canine dog and working with them “fantastic”, they are a very valuable tool to Police for officer safety and the publics benefit. The dog can be used for missing or runaway persons but they are normally used for finding narcotics. There will be no liability for this dog and it isn’t considered an attack or bite dog this dog will be used for narcotic and life searches.


Ladwig is asking permission from the Commission for Officer Bertsch and other Officer’s to approach area businesses and corporations for donations and to apply for any grants available.


Koeser asked about the last line of the Officer Bertsch’s handout with a dollar amount of $22,000 for operation expenses, Officer Bertsch replied that amount is for 5 years at $4,400 a year.


Kautzman said since the dog was identified as mainly a narcotics animal why didn’t Officer Bertsch run this plan through the Narcotics Division since the City, County and State donate money. Officer Bertsch replied that most of the narcotic task forces such as the ND Narcotics Task Force run off grants and those grants specifically do not permit canines unless they are involved in a regional tactical team which is specified in the grant requirements, which Officer Bertsch isn’t clear why they did it this way.


Bekkedahl asked about the canine vehicle that will need to be purchased, Officer Bertsch said that in the six years the vehicle wouldn’t have to be replaced but would depend on how many miles put on it and the canine handler would be the only one driving the vehicle. Bekkedahl asked if it would be an increase in the City’s fleet which could potentially lead to a replacement cost as some point in the future, Officer Bertsch replied yes.


Kautzman asked if they would be looking at working outside of Williston, a Fire Department representative replied that would be correct and with Mutual Aid legislation they could go anywhere required.


Koeser asked if there was any sense from businesses if they would be willing to participate in this, Officer Bertsch said just from going around getting information there have been many people in the community that are willing to help and asked what they can do to help.


Cymbaluk said there have been several meetings with Chief Lokken, Captain Ladwig, Officer Bertsch and himself and it was felt that this is something the community needs. Cymbaluk said having Officer Bertsch apply for grants and seek contributions or donations from the community would be a worthwhile thing. Cymbaluk said Officer Bertsch has the “green light” from his superiors to pursue this and he feels he should be able to do that and look at getting the $4,400 in the budget.


Officer Bertsch said when looking at the expenses of $65,000 to start up many of the expenses are a one-time expense down to $4,500 approximately a year.


Kautzman asked what the life expectancy of the dog would be, Officer Bertsch said it all depends on the type of animal and could be anywhere from two to 10 years. Koeser said six years would be reasonable.


Klug asked if Officer Bertsch will be taking time off from patrolling and other duties to go around to the businesses requesting donations, Officer Bertsch replied that most of the work done to this point has been on his own time and he will use his own time to go to the businesses requesting funds.

Bekkedahl asked if the vehicles the City has can be used for the K-9 Unit; Officer Bertsch replied “to an extent” there is one item with the communications equipment, a repeater, that isn’t in the standard patrol cars that he would like to see be put in the cars so that he can communicate if he is out of Williston and states the cage is specific to the canine and the cooling fans will need to be added.


Koeser commented that he wished Officer Bertsch had come to the Board during the budget process but feels he would be very successful in raising money, but there isn’t a guarantee, but would like to see how the Community responds to this. Koeser commented that the City isn’t going to spend $87,252 of the City’s budget but they will give them a chance to see what they can come up with.


Kautzman asked if they are soliciting funds they will be routing those funds through the normal receipting and tracking process, Officer Bertsch said yes.

MOTION BY CYMBALUK, 2ND BY BEKKEDAHL, to allow Officer Bertsch and the Police Department to move forward in soliciting funds for the K-9 Unit.

AYE: Cymbaluk, Bekkedahl, Klug, Koeser

NAY: None

ABSENT & NOT VOTING: Bogar

CARRIED: 4-0


F. Building Official

1. Request for Funds to Move


Klug asked what the existing building department office area will be used for; Kautzman said he has asked to possibly move some of his office people over there.


Lalim’s recommendation for the 1,300 square foot open room would be to have 6’ partitions in a cubical type scenario which would create four areas utilizing all the furnishings of the existing space. Lalim states there will be additional costs in moving, purchasing the partitions, additional file cabinets, copy and fax machine and reception chairs for the public. Lalim said there were several options regarding the phone system that were discussed with Ebel, Inc. Lalim estimates the cost at approximately $21,000 not counting the phone system.


Cymbaluk asked where the money will come from, Bekkedahl commented that the building department has far exceeded their budgeted income for the year and that there should be some dollars in general fund for them to pull out for him to use. Lalim stated that they will probably be close to $90 million in values at the end of the month and that their normal year is $15 to $20 million which has made an exceptional year.


Koeser asked what amount Lalim is looking at to move to the MDU building, Lalim replied he is looking at $21,000 not including the phone system.


Klug asked about a comment made from another builder about the confidentiality that isn’t happening in the existing building department area, Lalim replied the partition will help and Ken Callahan, MDU, has offered the use of a conference room if needed. Lalim said MDU will pay the utilities and cleaning for their area, per the Lease Agreement.


MOTION BY KLUG, 2ND BY BEKKEDAHL, to authorize the Building Department up to $30,000 for moving and equipment expenses.

AYE: Cymbaluk, Bekkedahl, Klug, Koeser

NAY: None

ABSENT & NOT VOTING: Bogar

CARRIED: 4-0

  1. Building Inspector I Position


Lalim states in the proposed budget he had a Code Compliance Officer and he thought he would use that person as an Inspection/Code Compliance Officer. Lalim stated that person will go to the PD and be involved in Planning & Zoning, building and Engineering. Lalim said this is happening sooner than he had anticipated and within the last week there have been 20 new home permits, apartments and hotels


and feels he won’t be able to help as much and states he should be helping more in the reviewing process and get a handle on people trying to do construction without permits. Lalim said there are only two Cities in North Dakota ahead of Williston in permit values and they are Bismarck and Fargo as of the end of September. Lalim commented that the new hire will need a cell phone, computer and program vehicle in the amount of $16,600.


Bekkedahl asked if the City has a vehicle that can be used for this position, Kautzman said the old police vehicle is available that was to be used for the Code Compliance Officer.


Lalim went over the job description for the Board.


Koeser asked what Minot’s values were, Lalim replied $51,697,000 but they do their values different than Williston.


MOTION BY KLUG, 2ND BY BEKKEDAHL, to allow the Building Official to advertise for a new Building Inspector position.

AYE: Cymbaluk, Bekkedahl, Klug, Koeser

NAY: None

ABSENT & NOT VOTING: Bogar

CARRIED: 4-0


3. Building Inspector I Job Description


MOTION BY BEKKEDAHL, 2ND BY KLUG, to be tabled this item at this time.

AYE: Cymbaluk, Bekkedahl, Klug, Koeser

NAY: None

ABSENT & NOT VOTING: Bogar

CARRIED: 4-0


G. City Planner

1. Review Preliminary Plat for the Rearrangement of Lot 5, Bakken Heights Subdivision, City of Williston – Valley Realty, Inc.


Jarcik states that George Gaukler is proposing Lot 1 and 2 to be platted. Jarcik said there were some comments on the storm sewer, easement and sanitary sewer and to provide a preliminary plan for those. The recommendation was to approve the preliminary plat for Lot 5 Bakken Heights Subdivision contingent on receiving the preliminary plans for the storm sewer, easement and sanitary sewer plans and proper identification for the lots and final plat requirements.


MOTION BY BEKKEDAHL, 2ND BY CYMBALUK, to approve the Preliminary Plat for the Rearrangement of Lot 5, Bakken Heights Subdivision contingent on receiving the storm sewer, easement and sanitary sewer plans and proper identification for the lots and final plat requirements.

AYE: Cymbaluk, Bekkedahl, Klug, Koeser

NAY: None

ABSENT & NOT VOTING: Bogar

CARRIED: 4-0


H. Economic Development

1. Star Fund

A.   Applications

  1. KAV Development - Grizzly Rope and Chain – Flex PACE


Shawn Wenko states KAV Development is requesting a Flex PACE Buy Down for the construction of a new building for the expansion of Grizzly Wire Rope and Chain for a project cost of $850,000. The business was established in November 2007. They are a supplier of wire rope and build slings and sell safety equipment. There are currently six full-time employees and with the expansion they are looking at one more full-time position. Wenko states the Flex Pace Buy Down request is up to $24,999.


Steward Vachal states this is an “exciting time” and would like to take advantage of this program.


Klug asked where the building will be located, Vachal replied across the street and to the west from Badlands Steel building.


Koeser states the STAR Fund recommends the approval of a Flex PACE Buy Down up to $24,999 to KAV Development d.b.a. Grizzly DAV for the construction of a new building.


MOTION BY CYMBALUK, 2ND BY BEKKEDAHL, to approve a Flex PACE Buy Down up to $24,999 to KAV Development d.b.a. Grizzly DAV for the construction of a new building.

AYE: Cymbaluk, Bekkedahl, Klug, Koeser

NAY: None

ABSENT & NOT VOTING: Bogar

CARRIED: 4-0


  1. MAP Enterprises Inc. d.b.a. – Petroleum Services – Flex PACE


Wenko states they are requesting a Flex PACE Buy Down for the construction of anew facility and parking improvements. The total project cost is $2,000,000.


Petroleum Services has been in business since 2003. They are a hot-shot company that also works in drilling bit fabrication and rental equipment. They currently have 35 employees and with the new facility the will add 20 additional employees. Wenko states the Flex Pace Buy Down request is up to $24,999.


MOTION BY KLUG, 2ND BY CYMBALUK, to approve the Flex PACE Buy Down up to $24,999 for MAP Enterprise, Inc. d.b.a. Petroleum Services for a new facility and parking improvements.

AYE: Cymbaluk, Bekkedahl, Klug, Koeser

NAY: None

ABSENT & NOT VOTING: Bogar

CARRIED: 4-0


  1. Blaine’s Auto Body – Flex PACE


Wenko states Blaine’s Auto Body is requesting a Flex PACE Buy Down for the construction of a shop building to handle the automotive and diesel mechanic expansion. The total project cost is $425,000.


Blaine’s Auto Body was established in October 1995 providing total vehicle service with the exception of alignment. They currently have 21 full-time employees and with the new shop they will add three additional full-time employees. Wenko states the Flex Pace Buy Down request is up to $24,999.


MOTION BY BEKKEDAHL, 2ND BY KLUG, to approve the Flex PACE Buy Down up to $24,999 for Blaine’s Auto Body for the construction of a new shop for automotive and diesel mechanic expansion.

AYE: Cymbaluk, Bekkedahl, Klug, Koeser

NAY: None

ABSENT & NOT VOTING: Bogar

CARRIED: 4-0


  1. Williston Tire – Flex PACE


Wenko states Williston Tire is requesting a Flex PACE Buy Down to update their current building and to remodel. The total project cost is $250,000.


Williston Tire was established in August 1993 and is a dealer of tires and auto parts and currently has 13 full-time employees. The remodel will update and expand the current sales office and service office and provide additional storage, the store front will be remodeled next year. Wenko states the Flex Pace Buy Down request is up to $24,999.


MOTION BY BEKKEDAHL, 2ND BY CYMBALUK, to approve the Flex PACE Buy Down up to $24,999 for Williston Tire for their building update and remodel.

AYE: Cymbaluk, Bekkedahl, Klug, Koeser

NAY: None

ABSENT & NOT VOTING: Bogar

CARRIED: 4-0


  1. LaFave Properties Inc. – Flex PACE


Wenko states LaFave Properties is requesting a Flex PACE Buy Down for the building of an extended stay/office building and home design center. The total project cost is $1,200,000.


Joe LaFave owner of LaFave Properties, Inc. was approved for a Flex PACE Buy Down in June 2009 for a 56-room hotel and the scope of the project since has been changed. With the changes Mr. LaFave would like to withdraw the request for the previous approved Flex PACE Buy Down since he is no longer building a hotel.


Mr. LaFave has resubmitted the request through the STAR Fund as LaFave Properties, Inc. with the new scope of the project to build an extended stay/office building and home design center.


LaFave Properties, Inc was established in August 2009 and currently has 10 full-time employees and with the completion of this project it will create 10 additional full-time employees. Wenko states the Flex Pace Buy Down request is up to $24,999.


MOTION BY CYMBALUK, 2ND BY BEKKEDAHL, to approve a Flex PACE Buy Down up to $24,999 for LaFave Properties, Inc. for an extended stay/office building and home design center.

AYE: Cymbaluk, Bekkedahl, Klug, Koeser

NAY: None

ABSENT & NOT VOTING: Bogar

CARRIED: 4-0


Bekkedahl gave an update on the approval of total project costs of $4.725 million and used $125,000 of City sales tax funds and the Bank of North Dakota contributed approximately $200,000 as well.



  1. Palmer Bit – Mini Match


Wenko states Palmer Bit is looking for a mini match grant of $10,000 to add an office/shop area and remodel their store front with a cost of approximately $130,000 to $140,000.


MOTION BY KLUG, 2ND BY CYMBALUK, to approve the Mini Match for Palmer Bit in the amount of $10,000.

AYE: Cymbaluk, Bekkedahl, Klug, Koeser

NAY: None

ABSENT & NOT VOTING: Bogar

CARRIED: 4-0


Wenko commented that there have been 21 mini match projects approved with a total cost of $1.3 million and owners have matched those funds at $1.2 million and the mini match has contributed $113,000 in the program with a current amount of $88,681.50 left in the program from 2010 which stated at $200,000.


  1. Request for Star Fund Community Enhancement Funds


Wenko states the STR Fund Board is announcing the availability of up to $50,000 in matching fund grants for community enhancement and marketing projects throughout the Mon-Dak region. The purpose of the fund is to “enhance the quality of life in our trade area through job retention. Of the 25% dedicated to the job creation fund, up to 20% (not to exceed $50,000 for the year) is set aside to fund projects that fit the criteria. These funds will provide resources to organizations and communities that are working to create, improve and strengthen the quality of life by marketing, promoting and enhancing job development through cultural, historical, recreational, education, and social or ethnic activities throughout our trade area.


Wenko is asking the Board for their approval for a press release stating that these funds are available for 2011 and the proper procedures for application.


MOTION BY BEKKEDAHL, 2ND BY KLUG, to approve the press release stating the funds are available for 2011 and the proper procedure for application.

AYE: Cymbaluk, Bekkedahl, Klug, Koeser

NAY: None

ABSENT & NOT VOTING: Bogar

CARRIED: 4-0


I. Airport

J. Assessor

K. Convention and Visitor’s Bureau

10. Appointments and Consultations with Officers

11. Unfinished Business

12. New Business

13. Executive Session

14. Adjourn


MOTION BY BEKKEDAHL, 2ND BY CYMBALUK, to adjourn.
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