The Commissioners of the City of Worthing met in regular session on Monday, August 8, 2011 at 7: 00 p m. in the meeting room of the Worthing Civic Center




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НазваниеThe Commissioners of the City of Worthing met in regular session on Monday, August 8, 2011 at 7: 00 p m. in the meeting room of the Worthing Civic Center
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CITY OF WORTHING

APPROVED MINUTES

REGULAR SESSION

MONDAY, AUGUST 8, 2011


CALL TO ORDER

The Commissioners of the City of Worthing met in regular session on Monday, August 8, 2011 at 7:00 p.m. in the meeting room of the Worthing Civic Center.

Mayor George Zahn presided. The following commissioners were present: Todd Gannon, Carrie McDannel, Eric Saugstad and Darren Van Houten. Also in attendance: Temporary Streets Worker Dennis Borgers, City Engineer Jon Fischer, City Attorney Larry Nelson, Finance Officer John Pribnow, Maintenance Lead Jacob Sees and City Administrator Jeffery Tanner. Citizens present included Gail and Gerald Fenske and Dwight Johnson.

(Note: Herein after all attendees will be referred to by last name and first initial if necessary for distinction.)

APPROVAL OF AGENDA

Van Houten made a motion to approve the August 8, 2011 agenda. Saugstad seconded the motion. All votes ‘aye,’ motion carried.

OPEN PUBLIC SPEAKING

Borgers fielded questions from the Commission regarding the blade work recently completed on the streets. The Commission commended him on the present state of the streets.

VOUCHERS AND SALARIES OF JULY, 2011, PAYABLE AUGUST 8, 2011

The Commissioners reviewed the claims presented below. Saugstad motioned to delay action until later in the meeting. McDannel seconded the motion. All votes ‘aye,’ motion carried.

JULY VOUCHERS & SALARIES

Check #

Vendor

Description

Check Amount

5758

Bowling Insurance Agency

FO bond

$ 525.00

5772

Action Electric

replace float switch

123.42

5773

ADAPCO

guardian 55ES, remote

175.00

5774

AFLAC




315.26

5775

Baldwin

hydraulic oil

34.68

5776

Banyon Data Systems

software support

965.00

5777

Bierschbach Equip. & Supply




727.35

5778

Bubba's Quality Auto Parts (NAPA)

shop towels, filters, etc.

194.97

5779

Campbell Supply

sundry maintenance items

67.48

5780

City of Sioux Falls (Public Health Lab)

April-June water tests

14.06

5781

City of Worthing

Civic Center water/sewer

71.77

5782

Countryside Convenience

bulk diesel, street/park/police fuel

1,413.36

5783

Crossroads Hotel

One hotel night for Jake class

72.99

5784

Dakota Fluid Power

blade valve repair

990.00

5785

Dakota Supply Group

nipple & bushing

6.03

5786

Darwin Reiners

gravel for streets

3,412.00

5787

Darwin Reiners

sand

482.62

5788

Dialnet

supply/labor/travel for phone work

126.51

5790

Frieberg, Nelson & Ask, L.L.P.

monthly fees

652.50

5791

Gary's Gun Shop

five boxes PMC 223 FMJ

37.45

5792

Infra-Track, Inc.

clean lift station/storm sewer

4,625.00

5793

Jake Sees

reimburse: diesel purchase

29.53

5794

Jed Huisman

reimburse: SEAFOG shirt

24.50

5796

Knology

phone service

364.95

5797

Kruse Building Center & Hardware

material

5.69

5798

Lennox Independent

advertising/publishing minutes, etc.

465.82

5799

Mac's, Inc.

crack sealing supplies

128.11

5800

Matheson Tri-Gas, Inc.

welding supply

15.06

5801

Menards

supplies

96.03

5802

MidAmerican Energy




16.00

5803

North Cliff Automotive Service Ctr

oil change/high beam fix (po)

60.17

5804

Novak Sanitary Service

garbage

46.30

5805

Office Elements

office supplies

321.61

5806

Pfeifer Implement Co.




113.26

5807

PJ's Mini Mart & Oil Co.

admin/parks/street gasoline

220.27

5808

Powerplan OIB

grader repair

791.68

5810

Rural Route 1 Services, Inc.




45.75

5811

Saddle Shop (Keith Pommer)

utilities refund

52.15

5812

Schoenfish & Co., Inc.

audit fee

6,500.00

5813

SD Park & Rec Association

registration for SDPRA state conf.

80.00

5814

SDRS

retirement contributions & match

1,595.60

5815

SEAFOG

shirt & two nametags

39.50

5816

Sheehan Mach Sales and Equip, Inc.

grader maintenance/repair

100.80

5817

SD Dept. of Revenue

WWTF effluent: pH, solids, bod

51.00

5818

South Dakota One Call

April-June message fees

18.90

5819

Southeastern Electric Coop., Inc.

water valve electric

63.60

5822

USPO

three rolls of stamps

132.00

5823

USPO

August UB mailing

105.00

5824

Verizon Wireless

police cellular telephone

82.26

5825

Wyant Technologies

computer support

60.00

489E

Dakotacare




946.30

490E

SLRW

July water purchase

3,676.20

491E

US Treasury

July taxes accrued

4,426.09

492E

First National Merchant Solutions

CC processing service fee

31.17

493E

GoDaddy.com

email service

4.99

5828

First National Bank POS account

gas, zip drive, coiler machine, UB mailing

260.49

5829

Infra-Track

jetting storm sewers along Main Street

2,050.00

5830

Jeff Tanner

reimburse: binding machine, phone cord

119.97

5826

RDO Equipment Co., Inc.

grader repair supplies

1,149.61

5827

Stockwell Engineers, Inc.

drainage problem & variance inquiry

198.40

495E

Xcel Energy

July electricity

1,597.64




VOUCHERS TOTAL:




$ 41,118.85
















Administrator

salary

2,878.82




City Commission

salary

377.40




Finance

salary

3,847.16




Maintenance

salary

2,031.70




Parks

salary

993.81




Planning & Zoning Commission

salary

273.81




Police

salary

1,900.02




Streets

salary

731.57




SALARIES TOTAL:




$ 13,034.29




TOTAL TOTAL:




$ 54,153.14



OLD BUSINESS

MINUTES OF JULY 25, 2011 REGULAR SESSION MEETING

The Commissioners reviewed the minutes of the July 25, 2011 regular session. Gannon made a motion to approve the minutes as presented. Saugstad seconded the motion. All votes ‘aye,’ motion carried.

GAIL FENSKE: REVIEW OF BUILDING PERMIT AND VARIANCE

At 7:38 p.m. Zahn motioned to enter the Board of Adjustment. Saugstad seconded the motion. All votes ‘aye,’ motion carried. The commission had a difficult time proving true hardship would be laid upon the Fenskes should the variance request be denied. Saugstad nevertheless made a motion to grant the variance for a second structure to be built even (eves of structures included) with the primary structure on the front (southern) side of the property. Gannon seconded the motion. All votes ‘aye,’ motion carried. Gannon motioned to adjourn the Board of Adjustment at 7:45 p.m. McDannel seconded the motion. All votes ‘aye,’ motion carried.

Noted: this variance does not treat the matter of a side setback variance. Should the Fenskes desire to build their secondary structure closer than seven (7) feet from a side lot line, it is required by law that an additional variance be requested from the Board of Adjustment.

REVIEW OF ORDINANCE 2011-255-4: AN ORDINANCE AMENDING SECTION 7.0404, STORING, PARKING OR LEAVING ABANDONED, WRECKED, DISMANTLED, OR INOPERATIVE VEHICLES DECLARED NUISANCE

Gannon motioned to delay the review of this ordinance for lack of both clarification and representation by Chief of Police Roger Knutson, which was requested in the previous meeting. Saugstad seconded the motion. All votes ‘aye,’ motion carried.

APPLICATION FOR PAYMENT #9: 2008 UTILITY IMPROVEMENT PROJECT

Engineer Fischer answered questions of the Commission regarding various items contained in Payment number nine (#9) to the satisfaction of the Commission. It was revealed, however, that there is a citizen discontented by the actions of a project contractor. The concern is to be addressed jointly by Fischer and Tanner. Saugstad motioned to delay approving Application for payment number nine (#9). Gannon seconded the motion. All votes ‘aye,’ motion carried.

CHANGE ORDER #4: 2008 UTILITY IMPROVEMENT PROJECT

Fischer stated the purpose of Change Order number four (#4) is to reflect the actual quantity of materials used and cost. The actual cost of the project came within one half of one percent (.5%). Due to the juxtaposed nature of Change Order number four (#4) and Application for payment number nine (#9), Fischer suggested to approve both concurrently once concerns have been mollified. Gannon motioned to delay approval of Change Order number four (#4). Saugstad seconded the motion. All votes ‘aye,’ motion carried.

NEW BUSINESS

PUBLIC HEARING: SECOND READING OF ORDINANCE 2011-254-3: AN ORDINANCE CHANGING NAME OF PRAIRIE STREET TO LOUISE AVENUE

Johnson was the only Worthing citizen concerned about this ordinance. He expressed skepticism regarding the actual effect this action would have on economic development in the City. Johnson articulated that perking up the appearance of approaches to the City may have a more immediate impact. Should he see a more pronounced effort to attract commerce, his support of this ordinance would be in full.

Saugstad motioned to approve the reading. Van Houten seconded the motion. Roll call vote was four to one (4-1) in the affirmative. McDannel, Saugstad, Van Houten and Zahn voted ‘aye,’ while Gannon represented the lone ‘nay’ vote.

DISCUSSION ABOUT LYNN HANSON BENEFIT: USE OF LAWN TRACTORS

The legality and feasibility of a lawn tractor poker run was the issue at stake. Following discussion, Gannon motioned to allow lawn tractors be driven on City streets for the Lynn Hanson Benefit on the twentieth (20th) day of August, 2011 for a period of time not to exceed three hours, lawn tractors must be off the streets by 8 p.m. of the same day, and a police escort is to be present at intersections he deems a higher safety risk. Saugstad seconded the motion and motioned to amend that no police escort is required, but Worthing Police Department will be notified of the event so as to alert the potential to serve and protect the lawn tractor riding citizens of Worthing. McDannel seconded the amendment. All votes ‘aye,’ motion and amendment carried.

JULY VOUCHERS AND SALARIES

Gannon motioned to review July vouchers and salaries (previously presented). Saugstad seconded the motion. All votes ‘aye,’ motion carried. Gannon motioned to approve all July vouchers and salaries excepting check #5808, which concerns labor on repair of the City grader. Saugstad seconded the motion. All votes ‘aye,’ motion carried.

OPEN BUDGET DISCUSSION

Gannon motioned to delay open budget discussion. McDannel seconded the motion. All votes ‘aye,’ motion carried. A special session meeting will be held August seventeenth (17th), 2011 at 7:00 p.m. to further discuss the upcoming budget.

EXECUTIVE SESSION AS ALLOWED FOR UNDER SDCL 1-25-2

Zahn declared executive session at 8:41 p.m. Saugstad seconded the motion. All votes ‘aye,’ motion carried.

Executive session ended at 8:46 p.m. No action taken.

CITY ADMINISTRATOR’S REPORT

Tanner addressed the following topics in his report:

  • The City will complete crack sealing the week of August fifteenth (15th). Topkote, Inc. will chip seal all of Beck Street, South Steven Street and South Chris Street in late August.

  • A feasibility of municipally run garbage study is ongoing, and will be presented to the Commission in September.

  • Sees is scheduled to take the final test necessary to become fully certified for the Worthing Wastewater System.

DEPARTMENT HEAD REPORT(S)

MAYOR

Zahn remarked on the improved appearance of the City lagoons and the continued potential for further upkeep.

PUBLIC WORKS

Gannon recommended a season-end bonus of $150 for temporary parks employee Steve Kruse for his work on the crack sealing crew, which exemplified Kruse rising above what was required of him. The Commission concurred.

FINANCE & REVENUE

Saugstad continues to work on budget numbers.

PUBLIC SAFETY

McDannel attended the latest rural fire board meeting, who is in need of a grass rig. McDannel also reported that Worthing Chief of Police Roger Knutson recently underwent gun safety training, and scored well.

PUBLIC UTILITIES

Van Houten reported that cash reserves are such that the state-required City well improvement project may fit in this year’s budget.

ADJOURNMENT

McDannel motioned to adjourn at 9:39 p.m. Van Houten seconded the motion. All votes ‘aye,’ meeting adjourned.


_____________________________ _____________________________

George Zahn, Mayor John Pribnow, Finance Officer


There will be a special meeting August 17, 2011 to discuss City budget.

The next regular session Commission meeting is August 22, 2011.


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