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|CITY OF WORTHING|
MONDAY, AUGUST 8, 2011
CALL TO ORDER
The Commissioners of the City of Worthing met in regular session on Monday, August 8, 2011 at 7:00 p.m. in the meeting room of the Worthing Civic Center.
Mayor George Zahn presided. The following commissioners were present: Todd Gannon, Carrie McDannel, Eric Saugstad and Darren Van Houten. Also in attendance: Temporary Streets Worker Dennis Borgers, City Engineer Jon Fischer, City Attorney Larry Nelson, Finance Officer John Pribnow, Maintenance Lead Jacob Sees and City Administrator Jeffery Tanner. Citizens present included Gail and Gerald Fenske and Dwight Johnson.
(Note: Herein after all attendees will be referred to by last name and first initial if necessary for distinction.)
APPROVAL OF AGENDA
Van Houten made a motion to approve the August 8, 2011 agenda. Saugstad seconded the motion. All votes ‘aye,’ motion carried.
OPEN PUBLIC SPEAKING
Borgers fielded questions from the Commission regarding the blade work recently completed on the streets. The Commission commended him on the present state of the streets.
VOUCHERS AND SALARIES OF JULY, 2011, PAYABLE AUGUST 8, 2011
The Commissioners reviewed the claims presented below. Saugstad motioned to delay action until later in the meeting. McDannel seconded the motion. All votes ‘aye,’ motion carried.
MINUTES OF JULY 25, 2011 REGULAR SESSION MEETING
The Commissioners reviewed the minutes of the July 25, 2011 regular session. Gannon made a motion to approve the minutes as presented. Saugstad seconded the motion. All votes ‘aye,’ motion carried.
GAIL FENSKE: REVIEW OF BUILDING PERMIT AND VARIANCE
At 7:38 p.m. Zahn motioned to enter the Board of Adjustment. Saugstad seconded the motion. All votes ‘aye,’ motion carried. The commission had a difficult time proving true hardship would be laid upon the Fenskes should the variance request be denied. Saugstad nevertheless made a motion to grant the variance for a second structure to be built even (eves of structures included) with the primary structure on the front (southern) side of the property. Gannon seconded the motion. All votes ‘aye,’ motion carried. Gannon motioned to adjourn the Board of Adjustment at 7:45 p.m. McDannel seconded the motion. All votes ‘aye,’ motion carried.
Noted: this variance does not treat the matter of a side setback variance. Should the Fenskes desire to build their secondary structure closer than seven (7) feet from a side lot line, it is required by law that an additional variance be requested from the Board of Adjustment.
REVIEW OF ORDINANCE 2011-255-4: AN ORDINANCE AMENDING SECTION 7.0404, STORING, PARKING OR LEAVING ABANDONED, WRECKED, DISMANTLED, OR INOPERATIVE VEHICLES DECLARED NUISANCE
Gannon motioned to delay the review of this ordinance for lack of both clarification and representation by Chief of Police Roger Knutson, which was requested in the previous meeting. Saugstad seconded the motion. All votes ‘aye,’ motion carried.
APPLICATION FOR PAYMENT #9: 2008 UTILITY IMPROVEMENT PROJECT
Engineer Fischer answered questions of the Commission regarding various items contained in Payment number nine (#9) to the satisfaction of the Commission. It was revealed, however, that there is a citizen discontented by the actions of a project contractor. The concern is to be addressed jointly by Fischer and Tanner. Saugstad motioned to delay approving Application for payment number nine (#9). Gannon seconded the motion. All votes ‘aye,’ motion carried.
CHANGE ORDER #4: 2008 UTILITY IMPROVEMENT PROJECT
Fischer stated the purpose of Change Order number four (#4) is to reflect the actual quantity of materials used and cost. The actual cost of the project came within one half of one percent (.5%). Due to the juxtaposed nature of Change Order number four (#4) and Application for payment number nine (#9), Fischer suggested to approve both concurrently once concerns have been mollified. Gannon motioned to delay approval of Change Order number four (#4). Saugstad seconded the motion. All votes ‘aye,’ motion carried.
PUBLIC HEARING: SECOND READING OF ORDINANCE 2011-254-3: AN ORDINANCE CHANGING NAME OF PRAIRIE STREET TO LOUISE AVENUE
Johnson was the only Worthing citizen concerned about this ordinance. He expressed skepticism regarding the actual effect this action would have on economic development in the City. Johnson articulated that perking up the appearance of approaches to the City may have a more immediate impact. Should he see a more pronounced effort to attract commerce, his support of this ordinance would be in full.
Saugstad motioned to approve the reading. Van Houten seconded the motion. Roll call vote was four to one (4-1) in the affirmative. McDannel, Saugstad, Van Houten and Zahn voted ‘aye,’ while Gannon represented the lone ‘nay’ vote.
DISCUSSION ABOUT LYNN HANSON BENEFIT: USE OF LAWN TRACTORS
The legality and feasibility of a lawn tractor poker run was the issue at stake. Following discussion, Gannon motioned to allow lawn tractors be driven on City streets for the Lynn Hanson Benefit on the twentieth (20th) day of August, 2011 for a period of time not to exceed three hours, lawn tractors must be off the streets by 8 p.m. of the same day, and a police escort is to be present at intersections he deems a higher safety risk. Saugstad seconded the motion and motioned to amend that no police escort is required, but Worthing Police Department will be notified of the event so as to alert the potential to serve and protect the lawn tractor riding citizens of Worthing. McDannel seconded the amendment. All votes ‘aye,’ motion and amendment carried.
JULY VOUCHERS AND SALARIES
Gannon motioned to review July vouchers and salaries (previously presented). Saugstad seconded the motion. All votes ‘aye,’ motion carried. Gannon motioned to approve all July vouchers and salaries excepting check #5808, which concerns labor on repair of the City grader. Saugstad seconded the motion. All votes ‘aye,’ motion carried.
OPEN BUDGET DISCUSSION
Gannon motioned to delay open budget discussion. McDannel seconded the motion. All votes ‘aye,’ motion carried. A special session meeting will be held August seventeenth (17th), 2011 at 7:00 p.m. to further discuss the upcoming budget.
EXECUTIVE SESSION AS ALLOWED FOR UNDER SDCL 1-25-2
Zahn declared executive session at 8:41 p.m. Saugstad seconded the motion. All votes ‘aye,’ motion carried.
Executive session ended at 8:46 p.m. No action taken.
CITY ADMINISTRATOR’S REPORT
Tanner addressed the following topics in his report:
DEPARTMENT HEAD REPORT(S)
Zahn remarked on the improved appearance of the City lagoons and the continued potential for further upkeep.
Gannon recommended a season-end bonus of $150 for temporary parks employee Steve Kruse for his work on the crack sealing crew, which exemplified Kruse rising above what was required of him. The Commission concurred.
FINANCE & REVENUE
Saugstad continues to work on budget numbers.
McDannel attended the latest rural fire board meeting, who is in need of a grass rig. McDannel also reported that Worthing Chief of Police Roger Knutson recently underwent gun safety training, and scored well.
Van Houten reported that cash reserves are such that the state-required City well improvement project may fit in this year’s budget.
McDannel motioned to adjourn at 9:39 p.m. Van Houten seconded the motion. All votes ‘aye,’ meeting adjourned.
George Zahn, Mayor John Pribnow, Finance Officer
There will be a special meeting August 17, 2011 to discuss City budget.
The next regular session Commission meeting is August 22, 2011.