And Disaster Preparedness and Recovery Manual

НазваниеAnd Disaster Preparedness and Recovery Manual
Дата конвертации27.10.2012
Размер0.57 Mb.
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Prints, negatives, and transparencies:

l Keep non replaceable and other high priority items wet, and contact professional conservator for advice. If the freeze method is chosen (this is usually not the preferred method), do it within 48 hours. Salvage priority items in the following order: (1) color photographs, (2) prints, (3) negatives and transparencies.

l Do not touch emulsions while handling.

l Rinse photographs gently in shallow baths of clear, cool water; never rub or scrub. Keep immersion time to a minimum, and then air dry in a cool, dry environment.

l Treat slides like photographs, but remove them from their mounts if theyve been penetrated by silt.

l Pack non priority items in garbage bag lined containers and keep them in cold water (preferably 60 degrees F. or lower). Air dry as time permits. If frozen, thaw and air dry.

l Only vacuum freeze dry items that were kept wet and then frozen within 48 hours, with the images interleaved with wax paper. In this process, most of the moisture passes through a liquid state before it vaporizes. Some further damage, therefore, might occursuch as running or feathering out of water soluble inks and dyes, and blocking or sliding of photographic gelatin layers. Freeze drying is preferred.

Wet collodian (ambrotypes, tintypes, pannotypes) and daguerreotypes:

l Dry immediately.

l Handle with care.

l Pack horizontally in padded containers to protect glass.

l Air dry face up.

l Never freeze wet collodian types. If you are uncertain about the type of photograph, dont freeze it.

Nitrates with solution emulsions:

l Immediately freeze non replaceable and other high priority items.

l Do not blot.

l Air dry non priority items.


n Preparedness procedures

(Same as for Books and Papers above.)

n Recovery procedures

l Dry non replaceable and other high priority items within 48 hours. Freezing is untested.

l Pack vertically in plastic or cardboard boxes.

l Hold disks by the edges and avoid shocks, such as dropping.

l Air dry.

Appendix 7


(not meant to be all inclusive)

Accident/illness procedures and report forms

Alarm call procedures for fire, burglary, and other emergencies

Alarm malfunction procedures

Annual review and update

Artificial resuscitation procedures and updated list of trained staff

Bomb threat procedures; how to handle suspicious objects

Chain of command

Chemical spill procedures and location of cleanup equipment

Command Center location, phone number, person in charge

Communications systems:

Command Center

Internal communications

Public relations

Conservation services with complete list of names, addresses and phone numbers

Conservation suppliers with complete list of names, addresses and phone numbers

Conservators with complete list of names, addresses and phone numbers

Disaster procedures:





Ice and snow




Disaster kits or suitcase

Disaster Recovery Coordinator

Disturbed visitor procedures

Earthquake procedures

Electrical outage procedures

Electric shut off switches

Elevations of all structures and floor or deck plans

Emergency assembly area location

Emergency Command Center location and phone number

Emergency shut off valve locator map

Emergency telephone numbers with response times

Emergency supply depot

Emergency procedures:





Ice and snow




Emergency Response Teams

Energy emergency procedures

Evacuation assembly area

Evacuation procedures from museum

Evacuation procedures from region with map showing quickest exit routes

Explosion procedures

Fire procedures, location of fire extinguishes

Fire pull boxes

First aid kits

First aid, staff and training

Flooding procedures

Floor and deck plans; location of water, gas, electric cut off valves; ventilating, heating, and AV systems; fire and security systems; hazardous material storage; transformers with PBCs; location of high priority collections, etc.

Gas shut offs

Ground floor elevations of building

Hazardous materials storage

Insurance carrier and notification procedures

Maps (evacuation routes, etc.)

Media spokesperson

Medical emergencies and procedures

NOAA weather stations with kHz identifiers

Phone numbers

Photographic documentation of damage

Power outage procedures

Power shut offs

Propane gas shut offs

Post disaster review


Public relations

Pump location(s)

Review and drills

Resource directories

Safety Officer

Security Officer

Security procedures and philosophy

Shut offs:





Smoke damage

Staff emergency assignments with alternate designations

Staff phone numbers

Staff trained in first aid and artificial resuscitation

Supplies and equipment, list and locations

Suspicious objects

Telephone numbers

Telephone procedures for staff


Training and drills

Ventilation system locations


Weather television station

[Note: many subjects should have multiple listings for speedy referencee.g. power outage procedures and electrical outage procedures]

Refer to Appendix 6 for a summary of preparedness procedures for each major disaster category.

Appendix 8



Emergency 911

Amateur Radio Emergency Services (AREA)

Area Radio Relay League, Inc. (ARRL)

Civil Defense

Conservators (furniture, textiles, painting, photographs, objects, paper, etc.)

Craftsmen (plaster, carpenter, roofer, boatwright, etc.)

Emergency Operating Center for your city and/or county

Emergency Volunteers

Fire department (including bomb disposal and hazardous waste disposal units)

Hardware stores


Insurance Agent(s)

National Guard

National Hurricane Center and Hurricane Hot Line

Police (local and state) and FBI

Public Works, Engineer, Water and Sewage Service for your city and/or county

Radio Amateur Civil Emergency Services (RACES)

Security system





Emergency power



Heat and AC




Portable toilets


Tree removal

Truck rental



Staff (both home and office numbers)

Disaster Recovery Coordinator

Emergency Response Team members

Safety officer

Security officer

State department for environmental protection, natural resources, cultural resources, state historic preservation officer, etc.

U.S. Coast Guard

NOAA, national and local weather offices, and radio stations with kHz identifier

Weather television station

Appendix 9


Standard Facility Report Form

Damage Assessment Form

Appendix 10


It is the intent here to ask every CAMM member to fill out a CAMM Emergency Network form listing personnel, supplies, and equipment they are willing to provide in exchange for being a part of the network. We need to address possible problems, such as distances, costs, etc.


List each CAMM member who will participate

List all staff designated by their institution who will assist (pending

supervisory approval). An asterisk (*) denotes staff members designated to locate volunteers in their institution.


Items may include pumps, generators, vehicles, wet vacuums, buckets, mops, brooms, tarps, dehumidifiers, etc.

CAMM Disaster Assistance Questionnaire


1. Are you able to lend equipment? o o

(List equipment from attached list. You may circle items

on the list if you wish)

2. Are you able to lend vehicles? o o (List types and whether a driver is available (e.g. flat bed,

truck, van, station wagon, crane truck, forklift, etc.)

3. Can you arrange for short term storage space? o o

Approximate size:

Climate control? o o Adequate security? o o

4. Will you send volunteers? o o

(List numbers of potential volunteers and areas of

assistance specialtye.g. conservation, ship repair,

security, construction, etc.).

5. Whom should be contacted when in need of assistance

that your institution has indicated it may be able to provide?



Phone Number:

FAX #:

e mail address:



Phone Number:

FAX #:

e mail address:

Name of CAMM institution:


Appendix 11


The Blunt White Library of Mystic Seaport Museum, Inc. has agreed to receive, index, catalog, and make available to CAMM all the reports, publications, videos, etc. which have been accumulated during the preparation of this manual. Following is a brief index to this collection for your convenience and use.

Appendix 12


There are many disaster planning and conservation bibliographies already compiled and easily accessible. One of the more complete is a bibliography compiled by Toby Murry, which appeared in Sally A. Buchanans Disaster Planning, Preparedness and Recovery for Libraries and Archives, a 1988 RAMP study, with guidelines, published by The United Nations Educational, Scientific and Cultural Organization (UNESCO). A copy is available in the CAMM Emergency/Disaster Reference Library at the Blunt White Library of Mystic Seaport Museum.

The most complete and up to date information, however, is the international Conservation Information Network (CIN). This network is a collaborative venture designed to improve the collection and distribution of information essential to the conservation and restoration of both movable and immovable cultural property. Network subscribers gain access to :

 An up to date bibliography of technical conservation and

conservation related literature via the Bibliographic Conservation Information Network (BCIN). Approximately 120,000 citations are currently in the database.

 Detailed information on commercial products used in conservation via the Materials Conservation Information Network (MCIN). There are currently six major product categories: adhesives, consolidants, coatings, pesticides, backing and support materials, and solvents.

 Field and lab reports on the practical application of commercial products used in conservation.

 Names, addresses, and product lines of suppliers and manufacturers of conservation products, available in a standard format from a single source via the manufacturers' conservation information network (ACIN).

 An electronic mail service that enables colleagues from various parts of the globe to consult with one another quickly, easily, and inexpensively.

 A 24 hour hotline.

Access to on line use of these services can obtained for a one time registration fee of $50.00 and an annual renewable fee of $35.00. The cost of searching the Network is significantly lower than the rate charged by commercial database vendors. An IBM, IBM compatible, or Macintosh computer with a 300/1200/2400 baud modem is all that is needed to send and receive information using the network. The Smithsonian Institution Conservation Analytical Laboratory (see Appendix 3) is a subscriber.

1 Russell Booth, "Disaster Preparedness For The Historic Naval Vessel" in A Curatorial Handbook For Historic Naval Vessels (Historic Naval Ships Association of North America, Inc., 1993), pp. 53 56.

2 Examples include The Maines and Associates' "Disaster Preparedness Plan Text Template for Museums, Archives and Libraries" (1 800 724 0073) and Recovery Management, Inc's "REXSEYS," a model business recovery plan (508 486 8866).

3 The Navys specifications for ship models are explained in Dana M. Wegner, Museum Standards and Ship Models: The Influence of Professionalism, Nautical Research Journal 39, #1 (March 1994), pp. 44 49.

4 Carl L. Nelson, Protecting the Past from Natural Disasters, National Trust for Historic Preservation, 1991.
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