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Prints, negatives, and transparencies:
l Keep non replaceable and other high priority items wet, and contact professional conservator for advice. If the freeze method is chosen (this is usually not the preferred method), do it within 48 hours. Salvage priority items in the following order: (1) color photographs, (2) prints, (3) negatives and transparencies.
l Do not touch emulsions while handling.
l Rinse photographs gently in shallow baths of clear, cool water; never rub or scrub. Keep immersion time to a minimum, and then air dry in a cool, dry environment.
l Treat slides like photographs, but remove them from their mounts if theyve been penetrated by silt.
l Pack non priority items in garbage bag lined containers and keep them in cold water (preferably 60 degrees F. or lower). Air dry as time permits. If frozen, thaw and air dry.
l Only vacuum freeze dry items that were kept wet and then frozen within 48 hours, with the images interleaved with wax paper. In this process, most of the moisture passes through a liquid state before it vaporizes. Some further damage, therefore, might occursuch as running or feathering out of water soluble inks and dyes, and blocking or sliding of photographic gelatin layers. Freeze drying is preferred.
Wet collodian (ambrotypes, tintypes, pannotypes) and daguerreotypes:
l Dry immediately.
l Handle with care.
l Pack horizontally in padded containers to protect glass.
l Air dry face up.
l Never freeze wet collodian types. If you are uncertain about the type of photograph, dont freeze it.
Nitrates with solution emulsions:
l Immediately freeze non replaceable and other high priority items.
l Do not blot.
l Air dry non priority items.
SOUND AND VIDEO RECORDINGS
n Preparedness procedures
(Same as for Books and Papers above.)
n Recovery procedures
l Dry non replaceable and other high priority items within 48 hours. Freezing is untested.
l Pack vertically in plastic or cardboard boxes.
l Hold disks by the edges and avoid shocks, such as dropping.
l Air dry.
SAMPLE EMERGENCY PREPAREDNESS PLAN INDEX
(not meant to be all inclusive)
Accident/illness procedures and report forms
Alarm call procedures for fire, burglary, and other emergencies
Alarm malfunction procedures
Annual review and update
Artificial resuscitation procedures and updated list of trained staff
Bomb threat procedures; how to handle suspicious objects
Chain of command
Chemical spill procedures and location of cleanup equipment
Command Center location, phone number, person in charge
Conservation services with complete list of names, addresses and phone numbers
Conservation suppliers with complete list of names, addresses and phone numbers
Conservators with complete list of names, addresses and phone numbers
Ice and snow
Disaster kits or suitcase
Disaster Recovery Coordinator
Disturbed visitor procedures
Electrical outage procedures
Electric shut off switches
Elevations of all structures and floor or deck plans
Emergency assembly area location
Emergency Command Center location and phone number
Emergency shut off valve locator map
Emergency telephone numbers with response times
Emergency supply depot
Ice and snow
Emergency Response Teams
Energy emergency procedures
Evacuation assembly area
Evacuation procedures from museum
Evacuation procedures from region with map showing quickest exit routes
Fire procedures, location of fire extinguishes
Fire pull boxes
First aid kits
First aid, staff and training
Floor and deck plans; location of water, gas, electric cut off valves; ventilating, heating, and AV systems; fire and security systems; hazardous material storage; transformers with PBCs; location of high priority collections, etc.
Gas shut offs
Ground floor elevations of building
Hazardous materials storage
Insurance carrier and notification procedures
Maps (evacuation routes, etc.)
Medical emergencies and procedures
NOAA weather stations with kHz identifiers
Photographic documentation of damage
Power outage procedures
Power shut offs
Propane gas shut offs
Post disaster review
Review and drills
Security procedures and philosophy
Staff emergency assignments with alternate designations
Staff phone numbers
Staff trained in first aid and artificial resuscitation
Supplies and equipment, list and locations
Telephone procedures for staff
Training and drills
Ventilation system locations
Weather television station
[Note: many subjects should have multiple listings for speedy referencee.g. power outage procedures and electrical outage procedures]
Refer to Appendix 6 for a summary of preparedness procedures for each major disaster category.
SAMPLE DISASTER PREPAREDNESS PLAN
Amateur Radio Emergency Services (AREA)
Area Radio Relay League, Inc. (ARRL)
Conservators (furniture, textiles, painting, photographs, objects, paper, etc.)
Craftsmen (plaster, carpenter, roofer, boatwright, etc.)
Emergency Operating Center for your city and/or county
Fire department (including bomb disposal and hazardous waste disposal units)
National Hurricane Center and Hurricane Hot Line
Police (local and state) and FBI
Public Works, Engineer, Water and Sewage Service for your city and/or county
Radio Amateur Civil Emergency Services (RACES)
Heat and AC
Staff (both home and office numbers)
Disaster Recovery Coordinator
Emergency Response Team members
State department for environmental protection, natural resources, cultural resources, state historic preservation officer, etc.
U.S. Coast Guard
NOAA, national and local weather offices, and radio stations with kHz identifier
Weather television station
Standard Facility Report Form
Damage Assessment Form
CAMM DISASTER NETWORK
It is the intent here to ask every CAMM member to fill out a CAMM Emergency Network form listing personnel, supplies, and equipment they are willing to provide in exchange for being a part of the network. We need to address possible problems, such as distances, costs, etc.
INSTITUTION EQUIPMENT AVAILABLE FOR LOAN
Items may include pumps, generators, vehicles, wet vacuums, buckets, mops, brooms, tarps, dehumidifiers, etc.
CAMM Disaster Assistance Questionnaire
1. Are you able to lend equipment? o o
(List equipment from attached list. You may circle items
on the list if you wish)
2. Are you able to lend vehicles? o o (List types and whether a driver is available (e.g. flat bed,
truck, van, station wagon, crane truck, forklift, etc.)
3. Can you arrange for short term storage space? o o
Climate control? o o Adequate security? o o
4. Will you send volunteers? o o
(List numbers of potential volunteers and areas of
assistance specialtye.g. conservation, ship repair,
security, construction, etc.).
5. Whom should be contacted when in need of assistance
that your institution has indicated it may be able to provide?
e mail address:
e mail address:
Name of CAMM institution:
CAMM EMERGENCY/DISASTER REFERENCE LIBRARY
The Blunt White Library of Mystic Seaport Museum, Inc. has agreed to receive, index, catalog, and make available to CAMM all the reports, publications, videos, etc. which have been accumulated during the preparation of this manual. Following is a brief index to this collection for your convenience and use.
CONSERVATION INFORMATION NETWORK BIBLIOGRAPHY
There are many disaster planning and conservation bibliographies already compiled and easily accessible. One of the more complete is a bibliography compiled by Toby Murry, which appeared in Sally A. Buchanans Disaster Planning, Preparedness and Recovery for Libraries and Archives, a 1988 RAMP study, with guidelines, published by The United Nations Educational, Scientific and Cultural Organization (UNESCO). A copy is available in the CAMM Emergency/Disaster Reference Library at the Blunt White Library of Mystic Seaport Museum.
The most complete and up to date information, however, is the international Conservation Information Network (CIN). This network is a collaborative venture designed to improve the collection and distribution of information essential to the conservation and restoration of both movable and immovable cultural property. Network subscribers gain access to :
An up to date bibliography of technical conservation and
conservation related literature via the Bibliographic Conservation Information Network (BCIN). Approximately 120,000 citations are currently in the database.
Detailed information on commercial products used in conservation via the Materials Conservation Information Network (MCIN). There are currently six major product categories: adhesives, consolidants, coatings, pesticides, backing and support materials, and solvents.
Field and lab reports on the practical application of commercial products used in conservation.
Names, addresses, and product lines of suppliers and manufacturers of conservation products, available in a standard format from a single source via the manufacturers' conservation information network (ACIN).
An electronic mail service that enables colleagues from various parts of the globe to consult with one another quickly, easily, and inexpensively.
A 24 hour hotline.
Access to on line use of these services can obtained for a one time registration fee of $50.00 and an annual renewable fee of $35.00. The cost of searching the Network is significantly lower than the rate charged by commercial database vendors. An IBM, IBM compatible, or Macintosh computer with a 300/1200/2400 baud modem is all that is needed to send and receive information using the network. The Smithsonian Institution Conservation Analytical Laboratory (see Appendix 3) is a subscriber.
1 Russell Booth, "Disaster Preparedness For The Historic Naval Vessel" in A Curatorial Handbook For Historic Naval Vessels (Historic Naval Ships Association of North America, Inc., 1993), pp. 53 56.
2 Examples include The Maines and Associates' "Disaster Preparedness Plan Text Template for Museums, Archives and Libraries" (1 800 724 0073) and Recovery Management, Inc's "REXSEYS," a model business recovery plan (508 486 8866).
3 The Navys specifications for ship models are explained in Dana M. Wegner, Museum Standards and Ship Models: The Influence of Professionalism, Nautical Research Journal 39, #1 (March 1994), pp. 44 49.
4 Carl L. Nelson, Protecting the Past from Natural Disasters, National Trust for Historic Preservation, 1991.